A Guide to Sending Better Meeting Recaps

If you've ever gotten out of a meeting only to realize that there was an overwhelming amount of information not recorded, you know the difference it makes to have a designated note-taker who sends out a meeting recap.

This guide is here to help you streamline the recap-making experience! However, if time is of the essence and manually creating meeting recaps tests your last few brain cells, you are in luck! Scribbl's new beta product, Scribbl AI, is here to do the hard work for you. With this game-changing product, you'll receive a post-meeting email with a concise meeting recap. Head over to the product page to try it for free!

1. Prep

Before the meeting starts, make sure you have access to the agenda. If you do not have an agenda, create one yourself or with your team. An agenda will ensure that the objectives of the meeting are clear and that participants understand their roles beforehand.

Here is a simple agenda template:

Helpful Tip
  • Record the meeting; this allows you the opportunity to go back and make sure you get all relevant information and use the correct verbiage if you missed something. Record your next meeting with Scribbl Transcribe for free.

2. Take detailed notes during the meeting

Meetings can sometimes be verbose or repetitive. With the agenda as a guide, your notes should include the most useful and condensed information. Comments that are not related to the meeting goal may not be pertinent in your recap. As the note-taker, it is your job to decide the relevancy and, if unrelated yet important information is shared, you may determine there is a better place for that. Having a section of your notes for that may be helpful.

Remember that you will edit your notes afterwards, so taking a short-hand approach, with attention to accuracy is important here.

3. Organize your Notes

Editing your notes until they are clear, concise, and accurate is one of the most important pieces. While much information may have been presented, you should distill this into easily digestible pieces. Following the structure of the agenda, Use bullet points and review the recording if necessary. Proofread the meeting recap for correct spelling, names, pronouns, dates, and information.

Here is a simple meeting recap example and template:

Helpful Tip:
  • Include the time and date of the meeting in the subject.

4. Send out meeting notes

Be timely in sending the notes out. As time passes, you may miss any excitement galvanized from the meeting or worse yet, potential deadlines. Be sure to include all attendees and post these notes in your project management system, ideally within 24 hours. You may want to update your team's calendar, create or update timelines, and store these notes.

Our New Beta Product: Scribbl AI

The old-fashioned method of creating meeting recaps is time-consuming, and now, unnecessary! With Scribbl AI, you can leave the note-taking and condensing of information to us. Shortly after your meeting, you'll receive an email with meeting notes, highlights, and action points. Automating this important aspect of your organization will ensure accuracy, timeliness, and a bit of newfound post-meeting time for office shenanigans.

Try Scribbl AI for free.

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